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A Printable Checklist of Kids' Birthday Party Supplies

A Printable Checklist of Kids' Birthday Party Supplies

Hosting a memorable birthday party takes some serious effort. Everything from gifts to favors to food and fun, requires detailed planning and meticulous preparation. To make this task seem less daunting, take a look at BirthdayFrenzy's checklist for kids' birthday party supplies.
Mukta Gaikwad
Plans are nothing; planning is everything.

― Dwight D. Eisenhower
Every parent intends to host the perfect birthday party for his/her kid. The parent is willing to walk that extra mile to ensure that all the preparation and planning put into the party brings a smile to the child's face. But arranging all the party stuff together and getting every little detail in order can be a big challenge. However, to simplify the whole ordeal of planning a birthday party, begin with a checklist of things to do.

This will give you an overview of how the party will shape up. Deciding the exact number of guests, the menu for the party, the entertainment, and other such things will help you execute your plan perfectly and pull off a truly memorable birthday party.

Before you begin, chalk out a budget to prevent any regrets later. Given below is a checklist that will prove to be a good point of reference while shopping and selecting items that you intend to use for your party.

Supplies You Need
Thank You Notes
  • Spoons
  • Knives
  • Forks
  • Plates
  • Serving Dishes
  • Ice Kegs
  • Water Cooler
  • Birthday Candles
  • Balloons
  • Birthday Confetti
  • Streamers
  • Centerpieces
  • Party Hats
  • Birthday Banners
  • Signages
  • Entertainer
  • Music
  • Games
  • Supplies for Games
  • Prizes
Food and Drinks
  • Hiring the Caterers
  • Appetizers
  • Main Course
  • Birthday Cake
  • Snacks
  • Ice
  • Soda
  • Water
  • Ice Cream
  • Fruit juices or punch
  • Tables
  • Chairs
  • Bounce House
  • Vending Machines
  • Helium Tank
  • Tent
  • Girls
  • Boys
  • Extra
  • Boxes
  • Wrapping Material

Important Checklist Items to be Considered

A kids birthday party never seems complete without the decorations. The type and style of decorations will depend entirely on the theme of your party. Hence, decide on your theme early, to determine what stuff you need to shop and hire.

Napkins, disposable plates, glasses, forks, and knives are essential for any party let alone a kids' birthday party. Once again, you may have to buy or hire these depending on the number of people you intend to invite. Since you are hosting a party for kids, having disposable tableware makes much more sense as it would prevent unwanted breakage.

Every child at a birthday party looks forward to favors. Choosing the right favors, especially the ones that are cherished by your little guests is important. Make sure you pick either unisex favors or different set of favors for boys and girls. Ensure that you have few extra favors at hand to compensate for loss or damage.

Arranging entertainment in the form of music or magic shows is sometimes the stand-out feature in a kids birthday party. This too will depend on the theme of your party. For instance, if the theme of the party is circus, then you need to hire clowns and other circus paraphernalia in advance. However, while you are planning the entertainment at the party, ensure that safety standards are met.

Food and Drinks
The next important thing at a party is the food and drinks that are to be served. A sufficiently big birthday cake, juices, sodas, vending machines if any, tea, and coffee for the parents who will be attending the party with their kids, and the main food items, have to be ordered or made well in advance. The obvious thing is to ensure that you don't run out of food and drinks to serve to your guests.

Everything cannot be bought just for a party. Thus, you may have to hire a few things. All those extra chairs, tables, tableware, lights, and decorations too, may have to be rented. Additionally, you may also have to hire extra help to make your party a true success.

With this detailed checklist for birthday party supplies, you will be able to keep a track of your preparation. With the printable list, you can distribute hard copies to others who are helping you out. Also, this list can be used year-after-year to plan an unforgettable birthday party.